# Generating scheduled reports

Scheduled Reports send FileWave report results to one or more email addresses on a schedule, so an admin does not have to sign in and run the same report manually. They can be used for license reports or inventory Queries.

## How to create Scheduled Reports

1. In FileWave Central, select **Assistants → Scheduled Reports…** from the menu bar.

![5A0UzVUvPwwI6U6s-embedded-image-7f3z4vee.png](https://kb.filewave.com/uploads/images/gallery/2023-07/5A0UzVUvPwwI6U6s-embedded-image-7f3z4vee.png)

- Click the "+" in the lower left of the window to create a new scheduled report. Existing reports appear in this same list.  
      
    ![UtYKF9zSaC9gp1gD-embedded-image-yy3mwhio.png](https://kb.filewave.com/uploads/images/gallery/2023-07/UtYKF9zSaC9gp1gD-embedded-image-yy3mwhio.png)![Jadz8zy8bJWv90Xs-embedded-image-xzjaucax.png](https://kb.filewave.com/uploads/images/gallery/2023-07/Jadz8zy8bJWv90Xs-embedded-image-xzjaucax.png)
- Choose a **Report Type**: 
    - Licenses: sends the information listed in **License Management**, including VPP licenses and manually created licenses from Filesets or inventory.
    - Query: sends the results of a selected inventory Query.

![davIcDQXPUzfU7Rw-embedded-image-2iyiwotm.png](https://kb.filewave.com/uploads/images/gallery/2023-07/davIcDQXPUzfU7Rw-embedded-image-2iyiwotm.png)

- Enter the email address that should receive the scheduled report.

<table id="bkmrk-multiple-email-addre"><tbody><tr><td>**Multiple Email Addresses**

To send to multiple email addresses, separate the addresses with a semicolon.

</td></tr></tbody></table>

![OGoDYSgy2577YuQp-embedded-image-aiqcxb7k.png](https://kb.filewave.com/uploads/images/gallery/2023-07/OGoDYSgy2577YuQp-embedded-image-aiqcxb7k.png)

- Enter a **Mail Subject** and the **Email content/body** so recipients know what the scheduled report is for.
- If you are signed in to FileWave Central as the **Superuser**, the **Owner** section is visible. The selected owner affects scheduled-report results because the report runs with that user's permissions.  
    Example: If Greg Stevens owns a report for all devices but does not have permission to view iOS devices, iOS devices will not appear in that report.

<table id="bkmrk-if-you-are-not-the-s"><tbody><tr><td>If you are not the Superuser you will NOT see the **Owner** section at all; as you can see in the screenshots below, only the Superuser can assign a user to reports.

</td></tr></tbody></table>

![Mzlxlwn823R3c2YY-embedded-image-xth9zu1a.png](https://kb.filewave.com/uploads/images/gallery/2023-07/Mzlxlwn823R3c2YY-embedded-image-xth9zu1a.png)![Rfbof6kPm5lmosqE-embedded-image-tax0ys4q.png](https://kb.filewave.com/uploads/images/gallery/2023-07/Rfbof6kPm5lmosqE-embedded-image-tax0ys4q.png)

- After you select an **Owner**, set when the report should be sent: 
    - Every day 
        - skip weekends
    - Every week on
    - Every month on
- Optional: if the **Report Type** is set to **Query**, select which inventory Query should be sent.

![ouNKOHzbgvWgI1fY-embedded-image-qu0hvacw.png](https://kb.filewave.com/uploads/images/gallery/2023-07/ouNKOHzbgvWgI1fY-embedded-image-qu0hvacw.png)

- Click **OK** to save the scheduled report. You can then view existing reports or send the report immediately.

![y1McqvCGQmNFY6gp-embedded-image-mklrsi73.png](https://kb.filewave.com/uploads/images/gallery/2023-07/y1McqvCGQmNFY6gp-embedded-image-mklrsi73.png)

## Scheduled Reports Results

Scheduled reports are sent as tab-delimited text files that you can open or import into spreadsheet and text-editing tools.

### Query Results

![Ts8HPSaUSy37Alpj-embedded-image-uhrlqnh3.png](https://kb.filewave.com/uploads/images/gallery/2023-07/Ts8HPSaUSy37Alpj-embedded-image-uhrlqnh3.png)![7rdKcsDPl3K6xVIr-embedded-image-05u3szij.png](https://kb.filewave.com/uploads/images/gallery/2023-07/7rdKcsDPl3K6xVIr-embedded-image-05u3szij.png)

### License Results  
![VlXgcopV91fhPVnJ-embedded-image-w1n9opru.png](https://kb.filewave.com/uploads/images/gallery/2023-07/VlXgcopV91fhPVnJ-embedded-image-w1n9opru.png)![wagfgKWhmWbRGVrO-embedded-image-xbwbzhuo.png](https://kb.filewave.com/uploads/images/gallery/2023-07/wagfgKWhmWbRGVrO-embedded-image-xbwbzhuo.png)