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Last Changed Inventory Field

What

We’ve added a new “Last Changed” field in FileWave Inventory starting with version 15.5.0. This field records the date and time when any custom or built-in field value is updated for a client or when the client reports to the inventory.

When/Why

The “Last Changed” field is useful in the following scenarios:

  • Monitoring Inventory Updates: It helps administrators track when changes occur in a device’s inventory data.
  • Data Synchronization: Facilitates accurate data synchronization between FileWave and external systems by providing a timestamp of the last update.
  • Change Management: Aids in auditing and compliance by keeping a record of when inventory fields are modified.
  • API Integration: Enables developers to leverage the “Last Changed” timestamp in API responses for more efficient data handling.

How

Understanding the “Last Changed” Field

  • Records Updates: The “Last Changed” field automatically updates the timestamp when:
    • Any custom or built-in field value is changed for a client.
    • The client reports new information to the inventory.
    • A new custom field is associated with or disassociated from the device.

Viewing the “Last Changed” Field

  • In FileWave Central:
    • Open the FileWave Admin Console.
    • Navigate to the Clients tab.
    • Select the device you wish to inspect.
    • Locate the “Last Changed” field within the device’s inventory details.

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  • In FileWave Anywhere:
    • Log in to FileWave Anywhere through your web browser.
    • Go to the Devices section.
    • Click on the specific device to view its details.
    • Find the “Last Changed” field in the inventory information.

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Utilizing the “Last Changed” Field

  • Field Updates:
    • The field provides a precise timestamp, helping you determine the exact moment a change occurred.
    • Useful for troubleshooting and verifying when specific updates were made.
  • API Integration:
    • The “Last Changed” field is included in public inventory API responses.
    • Enables developers to:
      • Optimize Data Sync: Check the “Last Changed” timestamp to decide whether to pull updated data.
      • Enhance Automation: Integrate inventory updates into custom scripts or applications with accurate timing.

Important Notes

  • Custom Fields Association:
    • Associating or disassociating custom fields with a device updates the “Last Changed” timestamp.
    • Helps in tracking changes to custom data points specific to your organization’s needs.
  • Client Reporting:
    • Every time a client device reports back to the inventory, the “Last Changed” field is updated.
    • Ensures you have the most recent interaction time logged.

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